ORAL PRESENTATION GUIDELINES

PRESENTATION FORM

  1. Presenters can choose to either present live (on the presentation day) or pre-record their presentation.

  2. Pre-recording is recommended to avoid technical problems due to an unstable internet connection etc.

  3. Pre-recording can be done by the presenter.

  4. Your presentation can include power-point slides, but the slides are not mandatory, it is up to the presenter to decide.

  5. If the presenter chooses to pre-record the presentation, he/she is still expected to connect live for the Q&A session.

  6. Presentation times are all marked in the programme HERE.
    For example, if you have 15 minutes for a presentation, the rule is that the presentation is 10 minutes and the Q&A session is 5 minutes.
    If you have 30 minutes for a presentation, the rule is that the presentation is 25 minutes and the Q&A session is 5 minutes.

CAN I RECORD MY PRESENTATION MYSELF AND UPLOAD IT?

Yes. This is even recommended if you don’t have a very good internet connection, or you are presenting without slides or you are able to record while also integrating the slides into your recording.

If you don’t use slides you may get the best quality by recording with your smartphone.

WHAT TO DO IF YOU CHOOSE TO PRE-RECORD YOUR PRESENTATION

  1. Start preparing your slides (if you plan to show slides) right away.

  2. Rehearse your presentation to make sure you can fit into the time limit and to feel comfortable in front of the camera.

  3. Be aware that you are expected to attend the conference live for the Q&A session after your pre- recorded presentation is played. You will be provided the login data for this in a separate e-mail 24 hours before the time your presentation is scheduled. If you have not received it, please let us know and we will forward it to you right away.

THERE ARE SEVERAL VIDEO CONFERENCING TOOLS AVAILABLE TO EASILY RECORD A PRESENTATION IN ONE STEP. You have the option to show your presence via a webcam (if you would like) and to display your slides as you talk. Below are some links to instructions for recording a meeting on various common platforms:

 

All final pre-recorded presentations must be in the MP4 Format and uploaded by 30 May 2022 to the designated Dropbox folder.

TECHNICAL REQUIREMENTS

The required aspect ratio for presentation slides – PPT, PPTX, and PDF is 16:9.

All final pre-recorded presentations must be in the MP4 Format.

 

Audio/Video File requirements (if you are recording yourself):

  • The minimum acceptable bitrate for your video presentation is 1 Mbps. To check the bitrate, right-click on the file name, click on 'Properties', go to the 'Details' tab, and look for the 'Total bitrate'. Good bitrate is 4-5 Mbps, but anything over 2,5 Mbps (2500 kbps) looks okay.

  • Resolution = at least 720p HD. Full HD resolution 1080p is recommended.

  • The presentation length is not to exceed the time given in the programme for your presentation.

  • For individual oral presentations, please use the following naming convention for the final file: S_I_N.ppt, S_I_N.pptx, S_I_N.pdf, or S_I_N.mp4, where SIN is Surname_Identifier_Number. Surname is your surname as published on the programme. The identifier is the file type (e.g Video, Slides, Presentation, Introduction, etc) to identify the exact part of your presentation in case you plan to present multiple files. A number is a sequential number in case you plan to present multiple files in a certain sequence. (Example set: Vurma_introvideo_1.mp4, Vurma_presentation_2.pptx, Vurma_video_3.mp4, Vurma_summary_4.pdf)